Smarter Pharmacy Workflows: Batch & Scan to Assemble Explained

Batch Assemble Workflow

Structured. Reliable. Time-Saving.
Variations of this workflow have already transformed operations for hundreds of community pharmacies. It's ideal for teams that value structure and shared responsibilities.

Key Challenges and Changes in 2025: 

• Use Assisted Dispense to label multiple scripts at once.
• Picking Lists help you gather items in batches.
• Use Analyst Quickpick and Assembly Check to ensure accuracy.
  
• Finalised items go into bags, ready for Analyst Handout.
  

Why Batch Assemble Works:

• Consistency: Clear stages support team collaboration and safe delegation.
• Speed: Label and process multiple scripts with one click.
• Accuracy: Built-in checks minimise human errors.
  
• Flexibility: Great for repeat prescriptions or experienced teams.

Real Impact
Before adopting Workflow Reimagined, Vauxhall Street Pharmacy was constantly under pressure, often two days behind on dispensing and struggling to stay on top of demand. 

By implementing the full Batch Assemble Workflow, they completely transformed their operations. Now, they're consistently up-to-date by mid-afternoon, with safer processes, reduced stress for staff, and significantly improved efficiency.

Their team reports feeling more in control and confident in their workflow, and the pharmacy's overall environment has improved as a result.

🔗 Want to see how they did it? Read the full case study.

Scan to Assemble Workflow

Intuitive. Precise. Error-Reducing.
Our newest addition, Scan to Assemble, takes a more step-by-step approach, ideal for new staff or high-pressure environments. 

How it works: 

• Use Picking Lists or Analyst Quickpick to retrieve items.
• Scan the item and instantly print the label - one pack, one label, one step.
• No assembly check needed - the scan confirms it's the right product.

Why Scan to Assemble Works:

• Built-In Safety: Scanning ensures the right product every time.
• Confidence: Fewer steps, fewer errors.
• Ease of Use: Ideal for busy periods or solo dispensing.

📌 This workflow eliminates the need for an assembly check, saving time in other areas despite a slightly slower labelling step.

What They Have In Common

Regardless of the method, both workflows: 

• Support a fully paperless environment.
• Begin with features like Enhanced Clinical Review, Script Queue Filters, and Trusted Directions.
• End with Analyst Handout, which handles bag storage, notifications, and Auto Claims with minimal admin.

Mix & Match Flexibility
No need to commit to one method. You might find that repeats suit Batch Assemble, while walk-ins flow better with Scan to Assemble. Staff can use whichever fits best for the situation or their confidence level.

Want to Learn More?

If you're interested in exploring how these workflows could fit into your dispensary, we recommend speaking with your Account Manager or getting in touch with our Customer Support Team. 

We're happy to explore your current setup, talk through your options, and help identify the approach that best suits your team.

Contact us here to start the conversation.